OF HARPER SQUARE HOUSING CORPORATION
TO: ALL Members of Record of Harper Square Housing Corporation, Arbor Commercial Mortgage, LLC
and Illinois Housing Development Authority
PLEASE TAKE NOTICE THAT THE ANNUAL MEETING OF THE MEMBERSHIP OF HARPER SQUARE HOUSING COROPRATION WILL BE HELD ON AND AT THE FOLLOWING TIME AND PLACE:
TIME: 3:00 P.M.
DAY: Sunday
DATE: February 26, 2012
PLACE: Harper Square Housing Corporation
Large Meeting Room, 2nd Floor, Tower II
4850 South Lake Park, Chicago, IL 60615
Registration of members for voting purposes will start at 10:00 a.m. and continue until 3:00 p.m. -Please bring personal identification preferably together with your membership certificate for registration purposes.
The agenda of the ANNUAL Meeting will be as follows:
(a) Roll Call.
(b) Proof of Notice of Posting of Meeting, or wavier of notice.
(c) Reading of minutes of preceding meeting, or wavier of reading.
(d) Selection of inspectors of Election.
(e) Election of Directors.
(f) Report of officers.
(g) Report of committees.
(h) Report of manager and/or management agent.
(i) Unfinished business.
(j) New business.
(k) Election results.
(l) Adjournment.
This Annual Meeting is being held as required by Section 2, Article IV of the By-Laws of the Cooperative.
Two (2) Directors are being elected at this meeting to serve for full two-year terms.
A candidate for election to the Board must have been nominated by petition, and must be present at the meeting to indicate his or her willingness to serve as a director, if elected.
Ten (10%) percent of the Cooperative's members of record must be present in person to constitute a quorum to conduct any business at this meeting. Only 1 person of a member family can be counted for the quorum. Each member family has 1 vote.
Under the By-Laws, no member can vote who is more than 30 days delinquent in any charges due the Cooperative under the Occupancy Agreement. No proxy voting is permitted except that a Member can appoint an immediate family member who lives in Member's unit or any other Cooperative Member to act as his or her proxy; and any unmarried member can appoint any other member as their proxy, however, no member can vote more than his or her own vote and one proxy vote. Proxies must be in writing and filed with the Secretary of the Cooperative before meeting time. The proxy must be in writing and clearly identify the Member giving the proxy, the person to whom the proxy is given, express the Member's intent to give the proxy for this meeting and must be signed by the Member giving the proxy and, in the case of married members, by both the husband and wife. A form for proxy use is available from the management office.
Dated: January 12, 2012
/s/ _______Jack Cowen, Secretary
Harper Square Housing Corporation
Annualmeetingnotice/management/01/03/12
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